34 ITP Projects - PNP Program Management Office

Formulate and implement a national internal security policy and strategy, rationalize the overall institutional framework of the police system, improve the functional delineation and coordination between law enforcement agencies and the conventional police institutions, remove institutional mechanisms that render the PNP vulnerable to politicization and erode its unity of command and internal management authority, strengthen the NAPOLCOM as police, rule and standards formulation body of the police system, put in mechanisms for institutional continuity and stability particularly in police leadership and firmly establish a self-administering and managing professional PNP.

PROJECT 1

PUTTING IN PLACE IMMEDIATE MECHANISMS FOR PNP INSTITUTIONAL

STABILITY AND CONTINUITY

Objective

To put in place the interim and permanent mechanisms that will ensure the PNP's institutional continuity and stability.

Components

a) Review of the appropriateness and the institutional continuity and stability implications of the fixed 4 - year tenure of the PNP Chief.

b) Formulation of policies pertaining to the tenure of PNP key officials as provided under RA 8551.

c) Preparation of legislation amending relevant laws.

d) Preparation and implementation of advocacy support to Congress

Outputs

- Draft Congressional Resolution

- Study Report

- Draft Legislation

- Legislative advocacy strategy

PROJECT 2

FORMULATION OF A NATIONAL ANTI-CRIME POLICY AND STRATEGY

Objective

1. To develop an effective and sustainable policy and strategy for improving the country's peace and order

2. To enhance the campaign against transnational crimes and terrorism

3. To establish a closer and direct coordinative linkage with international police organizations for an enhanced international cooperation in the fight against terrorism and other transnational crimes.

Components

a) Development of national anti-crime policy and strategy

b) Design of implementation plan and instruments

Outputs

- National Anti-Crime Policy and Strategy document

- Implementation plan report

- Draft Implementation instrument

- Draft Amendment to EO 277 (series 2004) and consider the proposed executive order prepared by Office of the Chief, Presidential Legal Counsel pursuant to President's instruction on July 30, 2003 entitled, "Abolishing the National Council for Civil Aviation Security and transferring its powers, functions, personnel and budget to the Aviation Security Unit of the Philippine National Police

- Anti-terrorism Law

- draft a Presidential Directive amending the EO 100 returning the exercise of operational supervision and control over the INTERPOL National Central Bureau- Manila from PCTC to PNP (based on INTERPOL policies agency of a member country shall serve as the National Central Bureau)

- Implementation plan for the establishment of Police Attaches in Indonesia, Tokyo, Paris, Thailand and China

PROJECT 3

RATIONALIZATION OF THE INSTITUTIONAL FRAMEWORK OF THE POLICE SYSTEM

Objective

1. To remove duplication, fragmentation and overlapping of policing functions in the government and clearly define functional delineation and coordination.

2. To reintegrate core policing functions in the PNP, NBI and other law enforcement agencies and define the delineation of jurisdictions among these agencies.

3. To define the oversight institutional framework for the police system in general and the PNP in particular insuring the preservation of the PNP's unity of command and internal administrative authority. {linkage with the Office of the Presidential Adviser on Police Matters will likewise be looked into}

Components

a) Development of institutional framework for the police system (including removal of police functions of law enforcement agencies and their reintegration to the PNP and definition of operational collaboration mechanism with other agencies).

b) Delineation of the jurisdictions of PNP, NBI and other law enforcement agencies and definition of the collaboration mechanisms.

c) Definition of the oversight institutional framework of the police system and the specific oversight institutional framework of the PNP including the design of operational flows between police agencies and oversight agencies within the context of self-administering police organizations.

Outputs

- Design of institutional framework

- Design of inter-agency operational collaboration mechanisms

- Implementation Plan

- Implementation instruments including draft legislation

PROJECT 4

RATIONALIZATION OF THE NATIONAL POLICE COMMISSION

Objective

1. To rationalize the institutional competence of the NAPOLCOM as the oversight agency of the police system and of the PNP strictly adhering to "administrative control and operational supervision" functions as provided for in RA 6975 and RA 8551 which rescinded the provision under the 1987 Administrative Code on the "administrative control and operational supervision" functions of NAPOLCOM over the PNP.

2. To establish a clear delineation of functions between the PNP and NAPOLCOM.

3. To empower the Chief, PNP (as bureau chief) to fully exercise his powers and functions provided under the Sec 26 of RA 8551 and 1987 Administrative Code, such as: Appointment and promotion of PNP personnel, placement and transfer and reassignment of policemen, and utilization of PNP funds

Components

a) Design of the appropriate administrative structure and internal functional configuration of the NAPOLCOM.

b) Definition of NAPOLCOM mission-critical operating systems and outputs.

c) Design of the NAPOLCOM staffing structure.

d) Formulation of change management strategy.

e) Implementation instruments.

Outputs

- Administrative structure down to first level of supervision and function statements

- Staffing pattern and deployment

- Definition of mission-critical operating systems

- Definition of NAPOLCOM outputs

- Change Management strategy

- Implementation plan

- Implementation instruments

PROJECT 5

IMPROVING THE PNP ORGANIZATION STRUCTURE AND INTERNAL FUNCTIONAL CONFIGURATION

Objectives

1. To strengthen the core institutional infrastructure of the PNP towards a self-administering police organization

2. To install the mechanisms that will insulate the PNP from undue politicization

3. To streamline the administrative structure through decentralization, integration of functions and achieving clear delineation between oversight functions and operations

4. To strengthen the police stations

Components

a) Reengineering of the administrative structure and internal functional configuration of the PNP.

b) Formulation of the migration plan

c) Development of policy and criteria for the creation of police stations and substations

d) Development of organizational policy and operationalization plans for the creation of special tasks forces

e) Preparation of implementation instruments.

Outputs

- Administrative structure (down to police station level)

- Function statements

- Definition of key vertical and horizontal functional flows and relationships

- Policy and criteria for the creation of police stations and substations

- Policy and criteria for the creation and operationalization of special task forces

- Draft implementation instruments

- Revised PNP Reorganization Plan, as provided under RA 8551 otherwise known as the PNP Reform and Reorganization Act of 1998) to implement the PNP major thrusts on organizational development such as: streamlined organizational structure for manageability and limited span of control, updated PNP staffing pattern for a rationalized distribution of personnel and to generate more available policemen for line duties, etc. (PNP Reorganization Plan requires approval of Congress thru a Joint Resolution)

- Assessment of existing PNP Task Forces/Desks

PROJECT 6

REDEFINITION AND DETAILED ENGINEERING OF THE FUNCTIONAL AND OPERATIONAL RELATIONSHIP BETWEEN PNP AND LOCAL GOVERNMENT UNITS

Objectives

1. To clearly define the role and responsibility of local governments in the maintenance of local peace & order.

2. To clearly define the responsibility of local governments in financing the police force.

3. To design the operational relationship between the PNP and local government units towards the context of a self-administering PNP.

Components

a) Definition of LGU and PNP roles and responsibilities in maintaining local peace and order and the proper organizational relationship of local governments towards a self-administering PNP.

b) Conduct of detailed study, identification of guiding principles and formulation of mechanisms for the determination and institutionalization of the appropriate LGU contribution in financing the PNP.

c) Design of PNP-LGU operating policies and procedures and the internal policies and procedures of PNP.

d) Preparation of implementation strategy.

e) Design and implementation of advocacy program.

f) Preparation of implementation instruments.

g) Detailed study on how local government units {LGU} can contribute in the building of police stations/offices like donating parcels of land or providing office spaces

Outputs

- Definition of LGU role and responsibility

- Definition of PNP role and responsibility

- Formula for the determination of LGU contribution to the PNP

- Design of the PNP-LGU operating policies and procedures

- Design of internal PNP operating policies and procedures

- Implementation strategy and schedule

- Advocacy program

- Draft implementation instruments

- Legislative proposal on the selection of Provincial Directors and Chiefs of Police by Local Chief Executives

PROJECT 7

REENGINEERING THE PNP STAFFING AND POSITION CLASSIFICATION SYSTEM

Objective

1. To modify the staffing pattern of the PNP to suit the new administrative structure

2. To establish a staffing policy that responds to the changing manpower needs and competency mix of police operations in the field.

3. To designate non-uniformed personnel to positions of responsibility such as: Division Chief, Section Chief, etc according to their respective plantilla appointment to provide continuity of implementations and monitoring of plans and programs

4. To ensure the provision of appropriate and expanded career development opportunities for the police force.

5. To provide mechanisms for clearly defining position roles, responsibilities, outputs and accountabilities and the parameters for the evaluation of performance.

Components

a) Conduct of work content, workload and competency needs analysis and detailed review of staffing, position classification and position descriptions.

b) Detailed review and design of the PNP staffing policy and staffing pattern including staffing models for police stations.

c) Development of the PNP position classification system

d) Development of position descriptions

e) Formulation of migration plan (coordinated with other PNP reforms)

f) Preparation of manuals and other implementation instruments

g) Policy development on promotion and placement/assignment

Outputs

- Needs analysis reports

- Staffing policy and staffing pattern

- Staffing models of police stations

- PNP position classification system {based on competency framework}

- PNP position descriptions

- Migration plan

- User manuals

- Implementing orders

Program B

Police Operations

Involve reforms in the operating rules and procedures in police operations, providing the police stations the appropriate work tools and strengthening crime research to support more effective crime management operations.

PROJECT 8

IMPROVEMENT AND INTEGRATION OF THE PNP OPERATIONS MANUALS

Objectives

1. To improve and integrate all PNP operations manuals to effectively support the job knowledge requirements at work.

2. To review and improve the consistency and timeliness of procedures with the relevant provisions of law and with the principles of human rights, access and gender equality.

3. To simplify the language and presentation of the manuals and provide for the translation into key dialects for the convenience of police officers.

Components

a) Detailed review of PNP operating manuals, preparation of content and document outline, content development and document design.

b) Development and implementation of user training and orientation plan

c) Production and distribution

d) Development of mechanism to ensure the internalization of Police Operational Procedure (Rules of Engagement)

Outputs

- Review report

- Content and document outline

- Integrated operating manual document

- Implementation and user training program report

- Completed user training/orientation program

- 200,000 copies distributed to all police officers

- Guidelines on the internalization of Police Operational Procedures

PROJECT 9

STRENGTHENING OF CRIME RESEARCH AND DEVELOPMENT CAPACITY AND FORMULATION OF RESEARCH AGENDA

Objectives

1. To strengthen the institutional capacity for crime research.

2. To improve the use of crime research in the formulation of anticrime plans, strategies and operations.

Components

a) Detailed review and reengineering design for the PNP Crime Research and Development Office.

b) Formulation of Medium-term PNP crime research plan

Outputs

- Detailed review report and proposed internal structure and functions of the PNP crime research and development office

- Skills mix and staffing definition

- Output definitions

- Definition of key operating systems and linkages of the PNP crime research and development office

- Definition of resource requirements

- Implementation and migration plans

Program C

Facilities Development

Will strengthen capacities by improving the core physical facility support for effective police operations in the field, and will involve such initiatives as updating core police equipment standards and development of a multi-year financing and procurement plan; development and upgrading of the capacities and facilities as well as the organizational arrangements of the crime laboratory, and the provision of model infrastructure for police stations and substations. An important component of this program is the improvement of capacities for the management and preservation of police evidence.

PROJECT 10

UPDATING OF POLICE EQUIPMENT STANDARDS AND DEVELOPMENT OF MULTI-YEAR FINANCING/RESOURCE MOBILIZATION AND PROCUREMENT PLAN

Objective

1. To update the standards of police equipment

2. To accelerate the equipping of all the delivery units of the PNP through an effective resource mobilization strategy

3. To strengthen the PNP's equipment and materiel research and development capabilities

Components

a) Research and development program for upgrading of police equipment standards

b) To review and improve the management of police equipment including its acquisition, inventory, deployment, maintenance, disposal and accountability.

Outputs

- Equipment standards

- Operating policies, rules and procedures (in manuals)

- Equipment management plan (including proposals to improve organizational arrangements)

- Resource mobilization strategy

- Resource mobilization implementation plan

PROJECT 11

DEVELOPMENT OF UPGRADING PLAN FOR THE CRIME LABORATORY, ITS FACILITIES, ORGANIZATION, STAFFING AND OPERATING SYSTEMS

Objective

To strengthen the PNP's capacity for forensic/scientific investigation.

Components

a) Detailed review and strengthening of the structure, staffing and operating systems of the Crime Laboratory and those of the forensics operations in the field.

b) Formulation of facilities upgrading plan including its financial estimates and financing strategy.

c) Formulation of human competency development plan for the development of police scientists in the field of medicine

d) Formulation of horizontal career development plan for police scientists

Outputs

- Detailed review report

- Proposed organizational and operational arrangements of the crime laboratory and forensics operations in the field

- Facilities upgrading plan and equipment specifications

- Financial estimates and financing strategy

- Human competency development plan and implementation program

- Horizontal career development plan for Forensics Experts

PROJECT 12

REVIEW AND IMPROVEMENT OF MATERIAL EVIDENCE MANAGEMENT POLICIES AND PROCEDURES

Objectives

1. To improve current mechanisms for the collection, preservation/storage, accounting and disposal of material evidence in criminal cases.

2. To define the physical facility requirements for the proper storage and preservation of physical evidence.

3. To develop standard competency requirements/levels among evidence custodian

Components

a) Detailed review of evidence management policies and procedures, storage and preservation mechanisms, storage facilities, and accountability procedures of the PNP at central and field levels.

b) Formulation of policies, rules and procedures on the collection, storage/preservation, access, disposal, accounting and chain of custody of all material evidence.

c) Formulation of plans for the improvement of facilities for the storage of all material evidence

d) Development of competency needs/analysis for evidence custodians

Outputs

- Review report

- Proposed policies, rules and procedures

- Storage facility improvement plan

- Implementation and financing plan

- Manuals (chain of custody, competency needs etc}

PROGRAM D

Human Resources Development and Management

Involve reforms in human resources development policies and improvement in the human resources management systems including staffing, recruitment and selection, personnel administration, career development and promotion, police remuneration, and police education and training, performance monitoring and evaluation, and police discipline. Two important components of this program include the reengineering of the institutional framework of police education and training and strengthening police education and training curricula; and the design and implementation of a PNP pension corporation.

PROJECT 13

DEVELOPMENT OF POLICE PHYSIO-PSYCHOMETRIC TESTING TOOLS

Objective

To strengthen the mechanism to ensure the recruitment of the best candidates with the desired intellectual ability, physiological, psychological and emotional quality and values.

Components

a) Conduct of study and character profiling of an effective and professional police officer

b) Development of psychological testing instrument for police applicants and instrument testing

c) Development of a sound recruitment mechanism

Outputs

- Policeman normative character definition

- Psychometric testing instrument and evaluation methodology

- Training of policy psychometricians and recruitment officers

- Redefined policy governing the PNP Recruitment Board

PROJECT 14

FORMULATION OF A POLICE CAREER DEVELOPMENT SYSTEM

Objective

1. To widen the career development opportunities and choices of the PNP personnel

2. To develop a career development system that is integrated with education and training, compensation and performance evaluation.

Components

a) Detailed review of current career development policies and procedures for the police force.

b) Design of the police career development system, identifying the vertical and horizontal career paths and the requirements of progression, and formulation of policies and operating procedures.

Outputs

- Detailed review report

- Career development policy

- Career development path definitions

- Application rules and procedures

- Financial requirements estimates for the medium-term

- Implementation plan

- Implementation instruments

- Eligibility Lists

- Development of a Career Development/Exit System

PROJECT 15

REENGINEERING OF THE POLICE REMUNERATION SYSTEM

Objective

1. To attract and retain the best and the brightest to a career in the police force

2. To motivate policemen toward continuous learning and professional growth

3. To establish the foundations for the integrity and prestige of the police force

Components

a) Detailed diagnostics of the police remuneration policy, national remuneration police and including inter-country comparisons

b) Definition of police remuneration philosophy, design of police remuneration policy and structure,

c) Development of financing and implementation plan.

d) Preparation of advocacy plan for Congress and Executive Branch

e) Preparation of implementation instruments.

Outputs

- Diagnostic report and comparative study

- Design of police remuneration package

- Design of application methodology

- Design of implementation plan

- Design of financing strategy

- Design of advocacy plan

- Draft enabling law and implementing orders

PROJECT 16

DESIGN OF THE POLICE PENSION SYSTEM AND THE PNP PENSION AND INSURANCE CORPORATION

Objective

1. To provide an attractive deferred benefits system that provides choice and is commensurate to the noble service that police men render.

2. To establish mechanisms for continuing improvement and financial viability of the system

Components

a) Review of current police pension package and operational arrangements, including assessment of current pension policies, rules and regulation, and inter-country comparisons

b) Design of the police pension packages and qualification and availment procedures and payment schemes.

c) Design of the pension fund corporation, its organization structure, and operations, financing and capitalization, resource requirements, and financial projections.

d) Formulation of implementation plan and implementation instruments

Outputs

- Policy and current/previous systems review

- Review of international experience

- Design of police pension packages

- Design of pension fund corporation

- Design of business strategy

- Design of capital structure and financing plan

- Projected financial statements

- Implementation plan

- Implementation instruments, including legislation

PROJECT 17

REVIEW AND STRENGTHENING OF THE POLICE DISCIPLINE & GRIEVANCE SYSTEM

Objective

1. To strengthen the IAS as a disciplinary arm of the PNP

2. To remove mechanisms that renders the police discipline system vulnerable to politicization.

3. To remove mechanisms that undermine unity of command and inherent authority of the Chief PNP in police discipline while ensuring that proper public accountability mechanisms are in place.

4. To establish a stronger discipline and grievance system that will provide an effective deterrent to police misconduct while ensuring better detection and application of appropriate sanctions to erring policemen

Components

a) Detailed diagnostics of current policies, processes and institutional arrangements for police discipline.

b) Detailed design of strengthened police discipline & grievance policies, rules and procedures.

c) Design of institutional systems and procedures on the processing of cases and records management within the context of a self-administering PNP.

d) Conduct of PNP-wide orientation program

Outputs

- Diagnostic report

- Staffing policy & staffing pattern

- Updated design of police discipline policies, rules and procedures

- Institutional systems and procedures to strengthen the PNP-IAS

- Police discipline & grievance manual

- Orientation program

- Metadata & corresponding hardware

- User manual

- Training Program for IAS staff

- Draft legislation that will vest the IAS exclusive jurisdiction of administrative cases filed against policemen

PROJECT 18

REVIEW OF THE POLICE PERFORMANCE EVALUATION SYSTEM

Objective

To put in place a transparent and effective performance evaluation system that provides accurate measures for evaluating performance of PNP personnel

Components

a) Detailed diagnostic study on current performance evaluation policies, rules and procedures on the evaluation of the performance of the police force

b) Development of performance evaluation system including performance indicators, criteria and benchmarks for each position based on the position description and position class, and evaluation procedures

c) Preparation of performance evaluation manual

d) Preparation and implementation of user training and staff orientation program

e) Design of intervention measures

Outputs

- Diagnostic study report

- Performance evaluation system

- Performance evaluation manual

- User training and orientation plan

- Completed user training and staff orientation program

- Intervention Plans

PROJECT 19

ASSESSMENT AND REENGINEERING OF THE INSTITUTIONAL FRAMEWORK FOR POLICE EDUCATION AND TRAINING

Objective

1. To improve the capacity of the entire police training and education system.

2. To return PNPA, NPC and PNTI and all their properties and facilities back to the PNP trough an executive fiat or amendment of pertinent provisions of RA 6975 but leaving behind BJMP and BFP cadets to PPSC.

Components

a) Design of the institutional framework and administrative structure of an integrated police education organization.

b) Review and design of staffing, faculty tenure arrangements and work loading.

c) Review and design of police training and education facilities, and financing plan.

d) Development of change management strategy.

e) Development plan for the creation of a PNP education center

e) Implementation

Outputs

- Institutional review report

- Design of institutional framework

- Design of administrative structure and internal functional configuration of an integrated police education and training institution

- Staffing pattern

- Faculty tenure scheme

- Faculty work loading scheme

- Faculty remuneration scheme

- Change management plan

- Trainers' Eligibility List

- Draft legislation

- Advocacy Plan

PROJECT 20

CONDUCT OF TNA FOR POLICE POSITIONS/RANKS

Objective

To assess the training requirements of police positions and their incumbents as basis for the strengthening of the police education and training program.

Components

a) Review of position/rank descriptions, education and training policies and programs, and other relevant issues on police education and training.

b) Development of survey instruments including determination of sampling frame.

c) Conduct of survey.

d) Descriptive and inferential statistical analysis.

Outputs

- Survey instrument and sampling frame

- Descriptive and inferential statistical analysis

PROJECT 21

REVIEW AND REVISION/STRENGTHENING OF THE PNP EDUCATION

34 Integrated Transformation Program (ITP) Projects

Table of Contents

Program A

National Policy & Institutions Development

Program B

Police Operations

Program C

Facilities Development

PROGRAM D

Human Resources Development and Management